Introduction
  Tele-BEARS Features
  About Waiting Lists
  Frequently Asked Questions

 
Introduction

Tele-BEARS is a web-based system that students use to enroll in classes. The enrollments are processed in real time against the student data base on the campus's mainframe computer. Students enroll in two phases plus an adjustment period. In Phase I, which begins in mid-April for the fall semester and mid-October for the spring semester, undergraduates are limited to 10.5 units while graduate students are limited to 12.5 units. In Phase II, which begins approximately 6 weeks before the beginning of each semester, students can enroll in up to their college/school's maximum allowable units. The Adjustment Period begins one week prior to the start of instruction each semester; the ending date of the Adjustment Period (i.e., how long Tele-BEARS is available for a particular function) varies according the students' college or school affiliation, whether the students are undergraduates or graduates, and the transaction they wish to accomplish. Click here to view a chart indicating week-by-week availability of Tele-BEARS functions during the semester; to download a PDF copy, click here. The Adjustment Period allows students more time to add and drop classes to further refine their schedules. After Tele-BEARS shuts down for a particular function, students who still need to accomplish that function (adding, dropping, etc.) must do so by filing a petition. The petitions are processed online manually, in accordance with established add/drop deadlines, via the Online Add/Drop System (OLADS) by college staff for undergraduate students (on an exception basis only) and by departmental staff (for graduate students).

 
Tele-BEARS Features

Tele-BEARS has several features designed to increase instructor control over student enrollment. Consult with your department scheduler for assistance with implementing any of them for your course.

	Seat Reservations Tele-BEARS allows you to designate a certain number of seats in your course for specific types of students, such as juniors or seniors with declared majors in your department.
	Coursewide Restrictions and Level Restrictions These allow you to designate an overall restriction for all sections of a multiple-primary section course, as well as designate students at certain class levels to be enrolled in the course.
	Class Entry Codes Tele-BEARS allows you to designate any or all seats as 'Instructor Approval'. A unique Class Entry Code (CEC) is assigned to each seat in the Instructor Approval category; you may then give a CEC to each student whom you wish to be enrolled in your class.
	Manual Waiting Lists With a manual waiting list, you control who is enrolled. You are not restricted by the sequential order of the list. Automatic waiting lists can be converted to manual at any time.
	Instructor Drop You can drop enrolled or waitlisted students who have not attended class within the first two weeks, or who do not meet the prerequisites for the course. The deadline to process Instructor Drops is Monday of the third week of instruction; please work with your department scheduler to drop any students using this procedure.

If students are having problems enrolling in your course...

	Ask your department scheduler to see what restrictions or seat reservations have been placed on the course and see if these are preventing students from enrolling.
	REMEMBER...You cannot directly enroll a student into your course unless the enrollments come from a manual waiting list.

 
About Waiting Lists

Unless otherwise requested, Tele-BEARS will create a waiting list when your course - or any particular seat reservation category - is full.

	If you do not want your course to have a waiting list, inform your department scheduler.
	Waiting lists are processed in one of two ways: manually or automatically. Check with your department scheduler to see which kind of waiting list your course has.
	If you want Tele-BEARS to move students into your course automatically as space becomes available, do nothing. (This is the system default.) Automatic waiting lists are batch-processed weekly during Phases I and II, and nightly during the Adjustment Period.
	If you want to control who is enrolled into your course from the waiting list, request that the list be manually processed. You can choose the students you wish to enroll and ask your department scheduler to enroll them from the waiting list as space becomes available.

An automatic waiting list can be changed to manual (and vice-versa) at any time.

As long as a waiting list exists, all enrollments must come from the waiting list, with one exception: Class Entry Codes (CECs) override the waiting list. If you want to enroll students who have not placed themselves on the waiting list, and your list is being processed manually, ask the students to call Tele-BEARS to add themselves to the list from which you can draw. Alternatively, if you have reserved seats for Instructor Approval, students can use CECs to enroll directly, regardless of the type of waiting list you are using.

Please announce to students in your class that it is their responsibility to drop courses or take themselves off waiting lists for any courses they are no longer interested in taking to open spaces for other students. Undergraduate students must drop by the end of the second week of classes to avoid paying a $10 fee for each course dropped. (Graduate students have until the end of the third week of classes to drop without a fee.) All students may continue to add until the end of the third week without a fee.

 
Frequently Asked Questions

How can I ensure that only certain types of students are enrolled in my class?
You can reserve your entire class or designate a certain number of seats for students who have specific majors, who are at specific class levels, and/or who are only new, continuing, or readmitted students. For even more control, you can use Class Entry Codes for some or all of the seats in your course. Please consult with your department scheduler for assistance with setting up your course.

There are students on my class list or waiting list who have not been attending. Can I drop them?
Students who have not been attending during the first two weeks of instruction can be dropped from the class using the Instructor Drop feature. You can also use Instructor Drop to drop students who have not completed any prerequisites for your class. Please note, however, that only your department scheduler has direct online access to Instructor Drop; you must therefore notify your department scheduler of any students you wish to drop.

Is there a deadline by which I should drop students?
The deadline to drop students via Instructor Drop is 5:00 pm on Monday of the third week of instruction.

Can I limit the size of the waiting list?
Yes. The default limit of the waiting list is the enrollment limit of the class. In many cases this can be too large. Your department scheduler can set the waiting list limit to a lower, more realistic figure.

Is there a way to stop students from enrolling in my class altogether?
Setting the overall enrollment limit to 0 (zero) will prevent students from enrolling in your class. This can be applied at any point in the Tele-BEARS process; if students are already enrolled, setting the limit to 0 will prevent further enrollments, but will not affect the students already enrolled.