Reservation Procedures for Non-University Users

Reservation Procedures

Non-University user groups can reserve UC Berkeley's general assignment classrooms, but only if you comply with the following conditions. You must obtain sponsorship from a bona fide campus department. The Chair or Director of the sponsoring department must send a letter with acknowledgement of their intention to sponsor your group to Classroom Scheduling, 123 Sproul Hall, University of California, Berkeley, CA 94720-5404. The letter should also include the following information:

• Group name
• Proposed purpose of the event
• Group contact person
• Person in charge and on site at the event
• Address and telephone number of the contact person
• Requested dates and times
• Number of rooms requested
• Capacity of the rooms requested
• Audio-visual or special equipment needs
• Admission fees or material fees

Once your event has been approved and scheduled by the Classroom Scheduling Office, a Facility Use Permit will be issued. Prior to the event date, you must sign and return the Facility Use Permit to Classroom Scheduling accompanied by a Certificate of Insurance naming "UNIVERSITY OF CALIFORNIA REGENTS" as additionally insured with General Liability coverage of not less than One Million Dollars ($1,000,000) per occurrence. You must attach the Certificate of Insurance to the Permit in order for the event to be approved.

For an additional fee, non-University user groups may purchase insurance coverage from the University by calling the Risk Management Office at 510.643.9318. The required coverage amount may be increased depending on proposed use. Please consult with the Risk Management Office for guidance.

Fees

In addition to the fees listed below, an additional charge of $60 is required to issue the Facility Use Permit. This charge will be added to your room fee and will be billed directly by the Classroom Scheduling Office.

Fees will be charged for each room on a per meeting basis. Groups will be billed monthly for room use.

Room Use Fee Schedule
Room Capacity	Fee Per Meeting
0-49	$25.00
50-149	$50.00
150-249	$100.00

Fees will be charged for each room on a per meeting basis. Groups will be billed monthly for room use.