Reserving General Assignment Classrooms
Cancelling General Assignment Classrooms
Standard Time Blocks
Prime Time Definitions
Classroom Requests at Semester Start-up
Classroom Access for Disabled Students
Enrollment Limit Policy
Request and Reservation Forms
Alternative Campus Event Facilities
Reserving General Assignment Classrooms
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Registered Student Groups
Signatories for registered student groups may make room reservations
during the current semester through the fourteenth week of instruction.
Academic Departments
Designated staff in academic departments may submit room reservation requests for departmental
events via the online reservation request form.
Requests must be submitted no later than 10:00am on the day of the event. Some restrictions apply during
the first three weeks of instruction.
Faculty
Please see the designated scheduler in your department. Every academic department has at least two
persons recognized by our office. To find out who your designated scheduler is, please call 642-0313.
Administrative Offices
Staff in administrative offices may submit room reservation requests for university events via the
online reservation request form. Requests must
be submitted no later than 10:00am on the day of the event. Some restrictions apply during the
first three weeks of instruction.
Staff Organizations
Bonafide staff organizations may submit room reservation requests for staff events via the
online reservation request form. Requests must
be submitted no later than 10:00am on the day of the event. Some restrictions apply during the
first three weeks of instruction.
Non-University Users of General Assignment Classrooms
Special restrictions apply. |
Cancelling General Assignment Classrooms
Existing room reservations can be cancelled
via the online cancellation form.
Standard Time Blocks
The heavy demand for classroom space requires us to assign facilities to academic courses according to standard time blocks (see list below). We urge you to schedule nonstandard time requests in your department space.
All prime time (see definition below) hours are in bold type.
Rule of Thumb: If it starts in prime time, it's prime time.
If it starts in non-prime time, it's non-prime.
MWF: 8-9, 9-10, 10-11, 11-12, 12-1, 1-2, 2-3, 3-4, etc
TT: 8-9:30, 9:30-11, 11-12:30, 12:30-2, 2-3:30, 3:30-5
TT: 8-9, 9-10, 10-11, 11-12, 12-1, 1-2, 2-3, 3-4, etc.
MTWTF: 8-9, 9-10, 10-11, 11-12, 12-1, 1-2, 2-3, 3-4, etc.
One-hour Discussions: Any day of the week on the hour
(cannot begin on the half hour)
Two-hour Seminars: 8-10, 10-12, 12-2, 2-4, 4-6, 5-7
(must begin on the even hour unless it's after 5:00pm)
Three-hour Seminars: M, W or F 2-5, 3-6, 4-7 and Tu or Th
2-5, 3-6, 3:30-6:30, 4-7
(must begin after 2:00pm)
Exceptions: MW, MF or WF 4-5:30, TT 3:30-5:30
Prime Time Definitions
You must limit your prime time requests for academic courses to no more than 70% of your total general
assignment space requests. These restrictions have been approved by the Campus Committee
on Classroom Policy & Management. Tuesday and Thursday 9:30-11, 11-12:30 and 2-3:30 are
the most heavily requested teaching times. Consider carefully the courses you choose for
these times. Many students need to take courses in more than one department. We suggest
you consult with other departments to coordinate the time classes are offered to avoid
conflicts for students. This will help students avoid the problem of having a majority of
their required courses scheduled at the same time.
Classroom Requests at Semester Start-Up
Department Schedulers:
Here are the guidelines to use that will help us respond to your requests. Please inform your instructors of the following deadlines.
Classroom Requests for Academic Classes
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Special Event Room Reservation Requests
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- For the first three weeks of instruction, we will not make any daytime
reservations (MTWTF 8:00am-6:00pm).
- Daytime requests for the fourth through the fifteenth week of instruction
will be filled starting on Monday of the fourth week. Same day requests must
be submitted no later than 10:00am on the day of the event.
- Evening and weekend requests can be submitted up to one year in advance.
- Requests should be submitted via the online reservation
request form.
- Requests are filled in strict chronological order by the event date.
Please do not call about the status of your request; you will be notified as
soon as an assignment is made.
- The fee to reserve rooms after
10:00pm on weekends and after 10:30pm on weekdays is $27.65 per hour (or any portion thereof). The fee
to reserve rooms during holidays is $41.47 per hour. Fees are due by noon
on the Friday before the event. They are payable at the Custodial Services Office which is
located at 2243 College Avenue (behind Wurster Hall). Custodial Services can be reached at (510) 642-6515.
- Call (510) 642-1032 if you are locked out of your reserved room after 5:00pm during the week
or anytime Saturday and Sunday. Bring your confirmation with you as you may be asked to show it as
proof of your reservation.
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Classroom Access for Disabled Students
The campus is committed to ensuring the accessibility of all its courses and
programs. If you are a student who uses a wheelchair and have enrolled in a
course assigned to a physically inaccessible classroom, please notify your
Disabled Students' Program Counselor. To resolve any other issues related to
physical accessibility of a building or classroom, you may submit a
Request for Mobility Accommodations
or telephone (510) 252-7671 or TDD (510) 642-6376.
Berkeley Campus Policy on Course Enrollments Relative to Classroom Capacity
It is the policy of the Berkeley campus that no instructor or
department allow the occupancy of a classroom to exceed the limit
specified by fire and life safety codes. To enforce this policy, the
default setting for course enrollment limits in the Tele-BEARS
registration system is set to equal the classroom capacity as reflected
on the campus' computerized room inventory.
The campus recognizes, however, that in most courses, the number of
students listed in the Tele-BEARS system as enrolled at the beginning
of the semester includes both students who never intended to take the
course and those who will drop a few weeks into the semester. Thus it
is almost surely greater than the number enrolled - and therefore
obligated to be present in the classroom - after the course adjustment
period ends. Moreover, the campus also recognizes that not all
enrolled students attend class on any given day. To compensate for
these discrepancies between enrollment as recorded in Tele-BEARS and
actual attendance in a classroom on a particular day (i.e., to allow
for both attrition and absence), individual departments will be given
the technical capability to raise enrollment limits in individual
courses up to 10% above the room capacity if, in their judgment, this
is desirable in order to enable enrollment by students whose physical
presence is not likely to cause the course to exceed classroom
occupancy limits.
Departments do not need special permission to make this adjustment.
However, it is the responsibility of the department and the instructor
to ensure that actual attendance does not exceed classroom capacity.
Questions about the capacity (i.e., legal occupancy) limits of
classrooms may be referred to the Classroom Scheduling Office (510-642-0313)
or to Space Management and Capital Projects (510-642-1781), which maintains
the campus classroom inventory.
In addition, the campus recognizes that in a very few cases, valid
academic reasons exist for allowing registered enrollment in a specific
course to exceed classroom capacity by more than 10%. (For example,
some courses are in great demand but have historical patterns of very
high attrition; allowing an over-enrollment of only 10% in such courses
would still result in many empty seats.)
In these cases, department chairs may appeal to their deans in writing
for special consideration. Special arrangements will be considered
only in cases where (1) demand is high and enrollment in the course in
question is vital to students' ability to progress through the
curriculum and (2) departments can demonstrate that they have a plan in
place to avoid over-crowding. Examples of such a plan include:
statistical evidence regarding previous attendance relative to
registered enrollments that indicates it is extremely unlikely that
more than the allowable number of students will actually attend; or
reservation of an overflow room and arrangements for instruction of
students displaced to that room because the primary classroom is full.
As in the case of over-enrollment by 10%, described above, it is the
responsibility of the department and the instructor to ensure that
actual attendance does not exceed classroom capacity. This
responsibility obligates instructors in particularly crowded rooms to
know the capacity of their classrooms, to count the number of students
present, and, if necessary, to request that some students leave, for
their own safety, before class can proceed.
Questions about this policy should be directed to the Classroom Scheduling
Office in the Office of the Registrar (510-642-0313).
Request and Reservation Forms
Click on the links below to download Portable Document Format versions of request
and reservation forms. You must have the free
Acrobat Reader
software installed to view them.
Room Request Form
General Assignment Room Switch and Release Form
Alternative Campus Event Facilities
Visit the UC Berkeley Events website for alternative
Campus Event Facilities