Tele-BEARS and Enrollment in Classes

Course Restrictions and Seat Reservations
Many courses are restricted to students who have certain majors or who are at certain class levels. Restrictions for a particular course are usually indicated in the Online Schedule of Classes. If you attempt to add a course and you do not meet the restrictions, you will not be allowed to enroll and you will receive the message "You have not met the enrollment restrictions for this course" or "Students at your class level are not permitted to enroll in this course."

A course can also have blocks of seats reserved for different categories of students. Courses that have seats reserved are usually indicated in the Online Schedule of Classes. If you attempt to add such a course and do not meet any of the seat reservation categories, you will not be allowed to enroll and you will receive the message "You do not meet the departmental criteria for this class." If you qualify for a seat reservation category but it is full, you will receive the message "The enrollment category for which you qualify is full."

Class Entry Codes
Some or all seats in a course can be reserved for Class Entry Codes (CECs). You must first seek approval from the instructor or department offering the course, and, if approved, you will be given a CEC, which must be entered when you add the course. Each CEC is unique and can be used only once; if you drop the course and decide to add it again, you must obtain a new CEC.

Instructor Drop
You may be dropped by the instructor from any enrolled or waitlisted course if you do not attend every class meeting during the first two weeks of instruction or if you do not meet the course's prerequisites. NOTE: Do not assume you will be dropped if you do not attend; you should always drop any unwanted courses from your schedule immediately.

Prerequisites
Tele-BEARS does not check whether you have completed prerequisites for a particular course (except those requiring satisfaction of the UC Entry Level Writing Requirement (formerly the Subject A requirement)).

Time Conflicts
Tele-BEARS will allow you to add a class that conflicts with another class on your schedule. However, it warns you of this situation before you confirm the transaction. You should avoid time conflicts when enrolling in courses. This applies to all sections of a course (lecture, discussion, lab, etc.) except those designated as self-paced ("Slf") or voluntary ("Vol").

Exam Group Conflicts
You should avoid conflicts in exam groups when choosing courses. However, Tele-BEARS will permit you to add a course that has the same exam group as another course on your schedule, but will warn you if this situation occurs. If you are enrolled in courses with identical exam groups, it is your responsibility to request one of the instructors to reschedule the final examination for you. You should not assume that this request will be accommodated.

Using Tele-BEARS

Logging On
Go to the Tele-BEARS webpage at telebears.berkeley.edu. Be ready to enter your CalNet ID and passphrase on the logon page. If required, enter your Adviser Code (AC) when prompted.

Graduating Seniors
If you are a senior with 110 or more completed units, Tele-BEARS will ask if you expect to graduate at the end of the semester for which you are enrolling. Entering 'yes' will officially place you onto the degree list. You must be on the degree list for the semester in order to graduate. You will be asked to enter this information only during the first time you access Tele-BEARS for a semester. If necessary, you can change your response later via the appropriate menu option.

The Main Tele-BEARS Page
Your current class schedule, including waitlisted and cancelled classes, is displayed automatically on the main Tele-BEARS page after you log on. The menu bar at the left of the screen displays the following functions:

MAIN MENU

Class Calendar
For a graphical display of your class schedule.

Degree List
If you expect to graduate at the end of the semester for which you are enrolling and you did not already indicate degree candidacy during your first session on Tele-BEARS, you can place yourself onto the degree list by using this function. Conversely, if you placed your name onto the degree list and later determine that you will not graduate, you can use this function to remove your name from the degree list.

Cancel Registration
If you do not wish to attend the University for the semester, you can cancel your registration by using this function. Any classes in which you have enrolled will be dropped from your schedule, and you will not be eligible to attend for that semester or any future semester until you are readmitted.

You will be eligible to receive a full refund of any registration fees paid, less a $10 processing fee, which is charged to all students except for new undergraduates. Please also note that, for new undergraduates, the $100 Statement of Intention to Register fee is nonrefundable. If you later change your mind and decide to attend for the semester, notify the Office of the Registrar, 120 Sproul Hall, or 510-643-0425.

NOTE: You can cancel your registration until, but not including, the first day of instruction. As of the first day of instruction, you must request a withdrawal, and you may be liable for a portion of registration fees. See the cancellation and withdrawal page for more information.

Notice to New Undergraduates - If you are a new undergraduate student and wish to return to Berkeley in a future semester, it may be beneficial for you to wait until the beginning of instruction and withdraw instead of cancel. If you cancel your registration, you will be required to submit a new admission application to attend a future semester; if you withdraw, you need only to apply for readmission, which is a much simpler procedure. Note that you need to be officially registered (enrolled in at least one class, registration fees paid, and no blocks) to withdraw. Check the registration fee adjustment tables to determine the amount of fees for which you may still be liable. For more information on the withdrawal and readmission process, contact your college or school dean's office.

Notice to International Students - If you are an international student in F or J immigrant status, it is essential that you consult with Services for International Students and Scholars (SISS), 2299 Piedmont Avenue, to ascertain whether or not cancelling your registration will jeopardize your immigration status and your permission to be in the United States.

More information on cancellation and withdrawal.

ENROLLMENT MENU

Add Class
To add a class to your schedule. On the subsequent screen,

• Enter the five-digit Course Control Number (CCN) of the primary section.
• Select whether you are taking the class on a letter-graded basis or a passed/not passed (undergraduates) or satisfactory/unsatisfactory (graduate students) basis.
• For variable-unit classes, enter the number of units for which you wish to receive credit.
• If you have been given a Class Entry Code (CEC), enter it in the space provided. If you do not have a CEC, leave this field blank.

If the particular section of a course you are attempting to add is full, Tele-BEARS will automatically search for another section that meets at the same time, and, if there is space available, offer it to you in place of the full section.

Drop Class
To drop an enrolled or waitlisted class from your schedule. Tele-BEARS will display a table of your current class schedule on which you can select which class you wish to drop. You must confirm the transaction before the class can be dropped from your schedule.

Change Grade Option
To change the grading option (from letter-graded to P-NP/S-U or vice-versa) in an enrolled or waitlisted class. Tele-BEARS will display a table of your current class schedule on which you can select the class for which you want to change the grading option. You must confirm the transaction before the grading option can be changed.

Change Units
To change the number of units in a variable-unit course (e.g., courses numbered 199, 299).

Switch Sections
To switch a lab or discussion section while remaining in the primary (lecture) section of the class. Tele-BEARS will display a table of your current class schedule on which you can select the class for which you want to switch the lab or discussion section. A table of available lab or discussions will be presented, from which you can select your new choice. You must confirm the transaction before the section(s) can be switched.

Search Sections
Use this feature to search for open sections of courses for which there are several lecture sections to choose from (such as English 1B) or courses for which there are several discussion and/or laboratory sections to choose from (such as Chemistry 1A).

Tele-BEARS will prompt you to enter a Course Control Number (CCN) to be used as a starting point to conduct its search. Tele-BEARS searches from that point down the list of sections (as listed in the Online Schedule of Classes, including any new sections that may have been added). Remember that the search process is a forward search; any sections listed before the CCN you enter are ignored.

Add to Wait List
If you are unable to enroll in a course because it is full, you have the option of placing yourself on the course's waiting list. Note, however, that although waitlisted students usually receive first priority for enrollment, there is no guarantee that you will be enrolled in the course. Your chances of being enrolled from a waiting list depend on a number of factors, such as whether the list is "automatic" or "manual" (see below), your position on the list, the size of the course, and whether enough space becomes available (through drops or an increase in seats).

To be placed onto a course's waiting list, select ADD TO WAIT LIST from the menu bar. Enter the Course Control Number and grading option when prompted. Provided you meet the course's restrictions (if any), Tele-BEARS will then inform you of your position on the waiting list--for example, "You will be number 5 on the waiting list"--before you confirm or cancel the transaction.

Units for waitlisted courses are counted as part of your unit total. Note, however, that you need to be actually enrolled (i.e., not on the waiting list) in at least one course to be considered officially "registered" (in addition to having paid at least 20% of your registration fees and having no registration blocks).

How Students are Enrolled from Waiting Lists
A waiting list can be processed either automatically or manually. When you place yourself onto a waiting list or when you check your status on a waiting list, Tele-BEARS informs you as to which type of list it is. Note, however, that a department can change a waiting list from automatic to manual (or vice versa) at any time.

Automatic waiting lists are processed each weekend during Phases I and II and nightly from the start of the Adjustment Period through the end of the 3rd week of instruction. Students on automatic waiting lists are enrolled sequentially, provided there is space available.

Manual waiting lists are processed directly online by the instructor or department. Students are selectively chosen for enrollment, with enrollment criteria determined by the instructor or department. Note that the instructor or deparments may not necessarily adhere to the sequential order of students on the waiting list. Departments may enroll students from a manual waiting list beginning the first day of Phase I through the end of the 5th week of instruction. The $5 add fee is not charged to students added from a manual waiting list.

IMPORTANT: If you no longer wish to take a waitlisted course, you are responsible for dropping yourself from the waiting list, preferably by the end of the second week of instruction. To drop yourself from a waitlisted class, simply select DROP CLASS from the menu bar. If you have already been enrolled from a waiting list, you are responsible for dropping the course in accordance with the established deadlines.

OLADS

Undergraduates - After Tele-BEARS is no longer available for a particular function (see the Tele-BEARS/OLADS Availability chart), any adjustments to your schedule must be processed by your college or school dean's office via the Online Add/Drop System (OLADS). Note that requests to adjust your schedule after the deadlines will be processed on an exception basis only, with the approval of the dean of your college or school. Exceptions will be rarely granted. See your college/school's website for policies and procedures regarding schedule adjustments after Tele-BEARS is over:

• Haas School of Business
• College of Chemistry
• College of Engineering
• College of Environmental Design
• College of Letters & Science
• College of Natural Resources

Important Notice for Students in the College of Letters & Science

The drop deadline for most courses for students enrolled in the College of Letters and Science is Friday of the 5th week of instruction.* The deadline for Early Drop Deadline courses is Friday of the 2nd week of instruction.* Drop requests made after the applicable deadline will require Dean's approval and, if approved, will appear on your official transcript permanently with a notation of that action. Dropped courses do not affect your GPA. The college will not waive the transcript notation under any circumstances. A $10 fee applies for any course dropped after the 2nd week of instruction.* Note: the deadline to add a class or to change the Pass/Not Pass option to a letter grade is Friday of the 10th week of instruction.* You should check Bear Facts before the applicable drop deadline to ensure that you are not unknowingly enrolled or waitlisted in a course that you are not attending. For example, if you stopped attending a course at the start of the semester but failed to remove yourself from the waiting list, you might be enrolled in the course. Never assume that an instructor will drop you from a course for nonattendance. The faculty of the college believe that students should take responsibility for monitoring their enrollments through the readily available electronic systems. NOTE: Courses for which academic dishonesty has been verified by established campus procedures may not be dropped from the record. Grades for such courses will be reinstated to the record when dishonesty is verified subsequent to a drop transaction. You must maintain minimum progress toward a degree, which requires that you have completed at the end of each semester a number of units no fewer than the number of semesters in which you have been enrolled on the Berkeley campus, minus one, multiplied by fifteen [15(n-1)]. If you fail to achieve minimum progress, your continued enrollment is subject to the approval of the dean. *See the table of add/drop deadlines for specific dates.

Graduate Students - After the Adjustment Period (beginning the 4th week of instruction), Tele-BEARS shuts down for the semester. If you still need to make adjustments to your class schedule at this time, you must file a Petition to Change Class Schedule at your major department office. You can also obtain a copy at the Office of the Registrar (in the hallway outside 120 Sproul Hall), and at most academic departments. Petitions are processed via the Online Add/Drop System (OLADS) in your department office, in accordance with established deadlines. A $10 fee is charged for each class dropped and a $5 fee is charged for each class added.

Add/Drop/Grading Option Change deadlines

Late Enrollment (NOTE: $150 Late Registration Fee--see below)

Undergraduates - If you are not enrolled in any classes by the end of the 3rd week of instruction, you must obtain approval of an adviser in your college or school beginning the 4th week of instruction before enrolling in classes. Your college/school adviser may give you an Adviser Code (AC) that must be entered on Tele-BEARS in order to access the system. (Note: This will not be the same AC you may have received earlier from your major department or CalSO.)

Graduate Students - If you fail to enroll through Tele-BEARS by the end of the 3rd week of instruction (September 16, the last day of Tele-BEARS for graduate students), you must file a Petition for Late Enrollment/Registration to enroll in classes. The petition is also available from the Office of the Registrar, 120 Sproul Hall. Complete instructions are on the back of the form.

Late Registration Fee - Any student not officially registered by the end of the third week of instruction will be subject to a $150 late registration fee. Requests for waiver of this late fee must be substantiated with proof that failure to enroll and/or pay fees by the deadlines was due to the action or inaction of the University. For further information, contact the Office of the Registrar, 120 Sproul Hall, 510-642-5990 or orreg@berkeley.edu.

Unexpected Changes in Your Schedule

You are automatically sent a notification by e-mail advising you to check your class schedule whenever a class on your schedule has been cancelled or if a class has been dropped via the Instructor Drop process. An e-mail notification is also sent whenever you are enrolled into a class from the waiting list. Be sure to check Bear Facts periodically to ensure that your e-mail address is current (you can also update it there, if necessary) and that your class schedule is accurate and complete.

If Your Registration is Blocked

Your registration may be blocked if you fail to meet an obligation to the University. This includes, but is not limited to, failure to pay registration fees or other outstanding debts, failure to declare a major, and failure to submit requested documentation to certain offices. If you have a financial or administrative block, you are still allowed to enroll in classes through Tele-BEARS, but you will not be officially registered, and therefore ineligible for campus services. Any grades earned will not be posted to your transcript until the block is cleared. If you have an academic block, you are not able to use Tele-BEARS at all until the block is cleared. You can determine whether or not your registration is blocked by checking Bear Facts.

You have the right to request a hearing with the blocking office for the purpose of disputing the claimed obligation or other basis for the block. You have the right to be represented and to present information and witnesses, as well as question information relied upon by the University. You also have the right to appeal the outcome of the hearing to the Office of the Registrar.

Clearing Your Block
For financial and administrative blocks, you must contact the office that placed the block, as indicated on Bear Facts. For academic blocks, you must contact the dean's office of your college or school.

Helpful Tips

Preparing Your Schedule

• Identify the classes that you wish to enroll in.
• If a class is coded as "Instructor Approval" (indicated by a bullet after the course number), you will need to obtain a Class Entry Code before you can enroll in the class.
• Write down the Course Control Numbers (CCNs) for each lecture, and (if required) discussion section and/or lab section. Remember to select only a discussion/lab section that corresponds with the lecture section.
• Select alternative choices (and their CCNs) for each section, in case your first choice is not available.
• Note the exam group for each class. Avoid enrolling in classes with identical exam groups.
• Avoid time conflicts when scheduling classes.
• If you are required to obtain an Adviser Code (AC), be sure to meet with your adviser well in advance of your appointment time. Your AC will be disclosed upon approval of your proposed class schedule.

• Be sure to use an up-to-date security-enabled web browser. Firefox 2.0.0.2 or Safari 2.4 is recommended.
• If you are having difficulty with connecting to Tele-BEARS and a firewall is installed on your computer or is being used by your ISP or network, check to be sure that the firewall is not blocking port 3400. If you are still having difficulty, contact the Office of the Registrar, 120 Sproul Hall, 510-642-5990 or orreg@berkeley.edu, for assistance.
• You should also change the cache settings in your web browser so that it always displays the most updated version of a page instead of retrieving an older page from the cache file.
• For optimum priority, access Tele-BEARS at the beginning of your appointment period. If you miss your appointment period, you can still use Tele-BEARS during Open Hours (7:00 am - 8:00 am and 7:00 pm - midnight, Monday through Friday). You cannot use Tele-BEARS before your appointment has started, not even during Open Hours.
• Because you share your appointment with other students, it is possible for all lines to be busy. If so, try again in a few minutes.
• There is a 10-minute limit for each session. You will not be warned when this limit is approaching; if you are in the middle of a transaction when your time is up, you will be notified that the system has "timed out," and you will be disconnected. However, transactions already completed and confirmed will be saved. You can access the system again to complete other transactions, if necessary.
• Pay attention to the messages and instructions. The system will prompt you for a response whenever necessary.
• Because of the particular way each Tele-BEARS session is configured, you CANNOT use the 'back' button on your browser to return to the previous page.

All dates are subject to change.