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Registration & Enrollment - Withdrawal / Readmission

Cancellation / Withdrawal & Readmission

If you are enrolled in classes and/or paid fees, and you do not plan on attending that term, you must take action by doing one of the following (otherwise, you will be billed for that semester's fees and/or receive failing grades):

  • Cancelling Registration before instruction for the applicable term begins
  • Withdrawing from a semester in progress

Click on the chart below for a larger view.

Continuing Students: Cancelling Registration Before Instruction Begins

If you do not wish to attend the University for a semester and instruction has not yet begun, you must formally request a cancellation of your registration from the University. When you cancel, any classes in which you are enrolled will be dropped from your schedule and you will not be able to attend any future semester until you are readmitted. (See below.)

You can cancel your registration

  • via Tele-BEARS or
  • by notifying the Office of the Registrar in writing prior to the first day of instruction for the semester, by either sending your notification to Office of the Registrar, 120 Sproul Hall, Berkeley, CA 94720-5404, or emailing orreg@berkeley.edu, but you must use your berkeley.edu address.
  • you can  go to your college or school dean's office (undergraduates) or to your major department (graduate students) to have your cancellation processed electronically.

You will receive a 100% refund of all fees paid, minus a $10 cancellation fee.

There will be no notation of the cancellation on your transcript.

Withdrawing from a Semester in Progress

Once instruction for the semester has begun, you cannot cancel your registration. You must withdraw.
 
When you withdraw, any classes in which you are enrolled will be dropped from your schedule, and you will no longer be eligible to attend for that semester or any future semester until you are readmitted. (See below)
 
You must withdraw through your college or school dean's office (undergraduates) or through your major adviser (graduate students). The withdrawal will be processed electronically; you do not need to go to the Office of the Registrar to file a petition.
  • If you are withdrawing for medical reasons, you should also contact the University Health Service at the Tang Center, 2222 Bancroft Way.
  • If you are an international student (on an F-1 or J-1 visa), you should also consult with an adviser at the Berkeley International Office, 2299 Piedmont Avenue.
  • If you have a student loan, you are required to complete an exit interview. Visit http://studentbilling.berkeley.edu/exitDirect.htm to complete this requirement.
  • If you are a student athlete, you should discuss your plan with your coach and also with your advisor in the Athletic Study Center.
  • If you are a student who has to withdraw because of a call to active duty in the U.S. military, please click here for more information.

Your refund, if any, will depend on when you withdraw. (Please see refund table below.) The Health Insurance, Class Pass, and Document Management fees are nonrefundable, and will not be refunded regardless of your withdrawal date.

Your transcript will not reflect any course work, but will indicate a withdrawal for the applicable term.


Notice to Admitted Undergraduates

If you are a new undergraduate student and would like to defer your admission to another term, please contact the Office of Undergraduate Admissions. If you wish to cancel or withdraw, please contact your college before canceling or withdrawing. If you cancel your registration, you will be required to submit a new admission application to attend a future semester.

Notice to International Students

If you are an international student in F or J immigrant status, it is essential that you consult with the Berkeley International Office, 2299 Piedmont Avenue, to ascertain whether or not withdrawing will jeopardize your immigration status and your permission to be in the United States. 

Fee and Financial Aid Adjustments for Withdrawals

Fee adjustments, if any, are based on your withdrawal date. All fee adjustments for withdrawals are applied to your CARS accounts and may be applied to any outstanding debts. Late fees, Health Insurance fee, Class Pass fee and Document Management fee are not refundable. If you are participating in the Deferred Payment Plan and have not paid all your fees, you may still owe fees to the University.

If you are a financial aid recipient and withdraw, you may have to pay back all or part of your financial aid as you may no longer be eligible for the full amount of aid. Please consult with the Financial Aid and Scholarship office at withdraw@berkeley.edu.

If you withdraw, it is imperative that you update your address(es) on Bear Facts so that you will receive all notices of fee and financial aid adjustments.

Note: You will be held responsible for all Housing and Dining charges prior to the first day of classes and after your effective date of withdrawal, if you are still in student housing. These charges will not be part of financial aid eligibility, nor will they be subject to refund. Financial aid will not be provided to cover any of these charges.

Readmission After an Absence

If you plan to enroll for a future term, you must file an application for readmission by the following deadlines:

Fall Semester:

June 1

Spring Semester:

November 1

Readmission information and application for undergraduates are available here; at your college or school dean's office; and at the Graduate Division, 318 Sproul Hall (graduate students). Please note that readmission is subject to departmental and/or college/school approval and is not guaranteed.

Refunds - Impact of Withdrawal or Cancellation on Fees

The amount of registration fees that you may be responsible for at the time of your withdrawal or cancellation is prorated according to the effective date of your withdrawal or cancellation, according to the tables below. Please note that the Health Insurance, Class Pass, and Document Management fees are nonrefundable and therefore remain assessed at 100% for all withdrawals, regardless of the effective date.

All continuing and readmitted students, and new students who have not had federal Title IV financial aid applied to their CARS accounts
Days Fall 2013 Dates* Spring 2014 Dates* Prorated Fees
Before instruction begins Before August 29 Before January 21 0%
1 Aug 29 Jan 21 0%
2-11 Aug 30 - Sep 6 Jan 22 - Jan 31 10%
12-27 Sep 9 - Sep 24 Feb 3 - Feb 14 50%
28-53 Sep 25 - Oct 18 Feb 18 - Mar 14 75%
54 or more Oct 21 and after Mar 17 and after 100%
*These dates have been adjusted to reflect the nearest working day in cases where the official refund period (Calendar Days) begins or ends on a weekend or holiday.
New students who have had federal Title IV financial aid applied to their CARS accounts who withdraw during their first term of enrollment at Berkeley
Days Fall 2013 Dates* Spring 2014 Dates* Prorated Fees
Before instruction begins Before August 29 Before January 21 0%
1-7 Aug 29 - Sep 4 Jan 21 - Jan 27 0%
8-14 Sep 4 - Sep 11 Jan 28 - Feb 3 10%
15-28 Sep 12 - Sep 25 Feb 4 - Feb 14 20%
29-35 Sep 26 - Oct 2 Feb 18 - Feb 24 30%
36-49 Oct 3 - Oct 16 Feb 25 - Mar 10 40%
50-56 Oct 17 - Oct 23 Mar 11 - Mar 17 50%
57-63 Oct 24 - Oct 30 Mar 18 - Mar 24 60%
64 or more Oct 31 and after Mar 25 and after 100%
*These dates have been adjusted to reflect the nearest working day in cases where the official refund period (Calendar Days) begins or ends on a weekend or holiday.

 

This page was last updated on Thursday, October 31, 2013