Classroom Management - Special Events

Student Group General Assignment Classroom Scheduling

Helpful links before submitting a request

Online Reservation Procedures

Part 1: Submitting the Request

  1. Log onto the Online Student Group Classroom Request form (Calnet ID/Student ID Number (SID) and Passphrase).
  2. Read the welcome page and agree to the terms for making a reservation.
  3. Complete the request form.  Include any attributes required (DVD player, computer data display, moveable chairs,stage etc.). When the request has been submitted (without error messages), a request number will be sent in automated email.
  4. Requests are not accepted on the phone or in person.
  5. NOTE: Office hours are Monday through Friday, 10:30-11:30am and 3:00-5:00pm.

Part 2: Completing the Classroom Reservation

The Classroom Scheduling Office will assign you a room based on the request and classroom availability. The signatory who submitted the request will be notified by email. The room details can be viewed by logging into the Online Student Group Request Form and clicking on the name of the student group.


Fundraising in classrooms must be approved by Event Services at the ASUC Auxiliary. Fundraising requests are made online and must be submitted no later than seven (7) business days prior to the event. Please visit and create a log in.  Under Reservations, fill out and submit the Fundraising Request Form.  Please call Event Services with questions 642-1141 or email

Student Group Classroom Reservation Policies

Student groups are eligible to reserve the 200+ general assignment classrooms available through Classroom Scheduling.

Only signatories are eligible to reserve classrooms. To make a reservation, click here.

Registered Student Organizations (RSOs) who use classrooms controlled by the Office of the Registrar are expected to be knowledgeable of and abide by the General Assignment Classroom Use Policy.


  • A student group may not make more than two reservations at a time for rooms with capacities over 100 seats.
  • A student group may not make more than 30 weekday reservations overall per semester.
  • If extra custodial service is required after your event, the RSO will be charged those fees.
  • If you are using a classroom for fundraising, your organization must have completed the Fundraising Certification.
  • Reservations may not be made between terms or for future semesters.
  • Reservations may not be made during the week before final examinations (RRR week) or during finals week.
  • DE-Cal classes must make room reservations through the academic department that is sponsoring the class.  Please see the departmental scheduler.

Liability Insurance

The campus has a liability insurance policy that covers events categorized as "low risk" and put on by registered student groups in general assignment classrooms.  Registered student groups are required to obtain liability insurance if the event is categorized as "high risk". 

The Office of Risk Services website  has information to determine if your event is "high risk" and instructions for obtaining liability insurance.

General Assignment Classroom Technology

Click here for more information on classroom technology

To rent portable equipment, contact  ASUC Auxiliary Services.

Locked Out of Your Reserved General Assignment Classroom?

Call 510.642.1032. Please have your reservation number available.

This page was last updated on Friday, October 24, 2014