eGrades: Assigning Grades

With the Grades Input Form, you can enter (assign) grades for an entire class in one session, or continue entering grades if you didn't finish in a previous session.

The first time you enter grades for a course, the names of all enrolled students will appear, 30 students per screen. Click SAVE/NEXT PAGE to see the next set of 30. If you don't finish in one session, then when you resume, only the students with no grades assigned yet will appear. eGrades saves assigned grades each time you click SAVE/NEXT PAGE.

To change individual grades or comments you've already entered, use the Grades Change Form screen (instead of the Grades Input Form) by clicking the VIEW/CHANGE GRADES button at the bottom of most eGrades screens.
 

1. To start assigning grades, choose ASSIGN GRADES from the Action dropdown menu. Click GO. (The status column will display "No Grades Entered" the first time you log in and "Grading In Progress" if you have previously entered grades, saved them, and returned.)
    
2. On the Grades Input Form, assign a grade for each student by using the dropdown menu in the Grade column.
3. Fill in the Comment field if:
   1. Your course is normally letter graded and a student has chosen a grading option of P/NP or SF. Please enter the letter grade the student would have received.
       
   2. Your department requires an explanation of I grades, or
       
   3. You want to enter other comments.
       
4. Comments do not appear in the student's official record or transcript. They appear in eGrades only for instructor and department reference.

Grades are saved when you click the SAVE/NEXT PAGE button. If you click the LOG OUT or CLASS MENU buttons before finishing, grades you have already saved with SAVE/NEXT PAGE will be kept, and the Status column on the Main Menu will change to "Grading In Progress." Grades entered but not saved this way will be lost.

When you get to the end of the class and click on NEXT PAGE, if you have forgotten to assign grades for any students, a list of students without grades will be shown with CHANGE GRADE buttons.

Grades in Progress

The Grades Change Form screen looks very similar to the Grades Input Form, but it is intended for changing incorrectly entered grades or comments rather than for entering new grades. You can change grades or comments you've entered at any time by clicking the VIEW/CHANGE GRADES button at the bottom of most eGrades screens.

To correct the grades, first click the CHANGE GRADE button. Another screen will appear to let you make the change. Repeat the process for each student.

While there is no way that eGrades will prevent you from entering the wrong grade, it will prevent you from entering a letter grade if the student has chosen a P/NP option, , but only from entering a grade that's not allowed by the system (e.g. a letter grade in a "P/NP" course).

Submission Process:

When you have entered grades for all students, the final screen will say, "Every student registered in this class has been assigned a grade." You have a choice to VIEW/CHANGE GRADES or BEGIN SUBMISSION PROCESS. If you choose to begin the submission process, the next screen will tell you if all the grades were valid. If there are no errors in the grades you submitted, you will go to the "Grades Waiting for Submission" screen, which will prompt you for your CalNet ID and passphrase.

If you have entered any invalid grades, the Grades Change Form screen will appear and prompt you to correct them. See Grading In Progress. Once you have made those corrections, you will be asked to re-enter your CalNet ID and passphrase as above.