Procedures for Grade Changes for Faculty

The procedure to correct an erroneous grade, as stated by the Academic Senate Regulation 780, is the following:

"All grades except Incomplete are final when filed by an instructor in end-of-semester course reports. However, the correction of a clerical or procedural error may be authorized as the Division directs. No change of grade may be made on the basis of reassessment of the quality of a student's work. No term grade except Incompletes may be revised by re-examination"

The Office of the Registrar is authorized to change a final grade upon written request of an instructor provided a clerical or procedural error is the reason for the change. Examples of clerical or procedural errors include errors in adding scores or transcribing grades.
The following requirements must be met for all grade changes:

• Written on department letterhead, the "Petition for Grade Change" form, or by e-mail. Please see your department for the form or the appropriate e-mail address.
• Give a clear description for the grade change. A simple statement that the clerical or procedural error has occurred is insufficient. Errors resulting from student negligence or error, such as those arising from the misreading of examination instructions, are not included under routine approval.
• Only the signature of the instructor of record or department chair is allowed. Department staff cannot sign in lieu of the instructor.
• Check with your department for any other instructions before submitting.