Submitting Midterm Deficient Grades

Submitting Midterm Deficient Grades

What are Midterm Deficient Grades?
To Get Started
Quick Guide
Deadlines for Submitting Midterm Deficient Grades
Delegating Proxies
Help!

What are Midterm Deficient Grades?
Instructors are required to submit midterm status grades for any undergraduate student who at the end of the 8th week in the semester is earning a deficient grade of D, F, or NP for the class.

Deficient grades are reported to students themselves and are made available to their advisers for the purpose of helping those students in danger of failing get back on track. Midterm deficient grades are not recorded on the student's official transcript.

To Get Started
Login to CalCentral go to My Academics > Teaching > Fall 2017 

Quick Guide
Review our printable, two-page guide for information on how to enter and save midterm deficient grades.

Deadlines for Submitting Fall 2017 Midterm Deficient Grades

  • October 9, 2017: Rosters to enter midterm deficient grades are available in CalCentral
  • October 13, 2017, Midnight PST: Deadline to enter midterm deficient grades 

Delegating Proxies
As an instructor, you may delegate authority for entering and saving midterm deficient grades and final term grades to a GSI, a head GSI, or a departmental staff member. This is a two-step process. 

  1. Add the Proxy to the Instructor/Adviser Table: Before proxies may be assigned to enter grades for a given class, they must be added to the Instructor/Adviser Table in the new system. If the proxy is a GSI, they are already in this table. If the proxy is a department staff member, they need to be added to the table by the Office of the Registrar. This is a one-time action. Please send requests to egrades@berkeley.edu
  2. Add the Proxy to the Class: Once the person being assigned proxy access is added to the Instructor/Adviser table, they are ready to be attached to a class. The departmental class scheduler needs to assign the 5-PROXY code to the instructor's choice. Those who are assigned the 5-PROXY code, may enter midterm deficient grades and final term grades on behalf of the instructor in the primary section, but they may not approve the final term grades.

Help!
We are available by email at egrades@berkeley.edu, by phone at 510-642-5042 or in person in the Office of the Registrar at 124 Sproul Hall.