Cancel for Non-Payment Policy

Under the University’s Cancel for Non-Payment policy, students may be dropped from enrollment in their classes if they don’t pay 20 percent or more of their tuition and fees by January 13, 2017, the spring 2017 fee payment deadline.

Spring 2017 CNP key dates:
January 10, 2017 - Financial aid and scholarships begin to disburse
January 10, 2017 - First date emergency loans can be requested (optional)
January 13, 2017 - Official fee due date
January 17, 2017 - Instruction begins
January 16, 2017 - Last day to withdraw without obligation to pay some or all of tuition and fees

Other helpful tips:

  • Pay any past due charges on your student account. Any payment you submit will be applied to these charges first.
  • If you are receiving financial aid or other awards, review your Tasks in CalCentral to make sure your financial aid file is complete and that you have satisfied all eligibility requirements for disbursement.
  • If you are receiving funding from an outside source (i.e., agency, scholarship, sponsor), work closely with them to disburse your funds promptly. If you are paying tuition and fees from personal funds, don’t wait until the last minute.
  • New this year is the ability to pay for tuition and fees with a credit card if you prefer, through CalCentral (with a 2.75% fee which only covers the cost of the service provider), which is an option that students and parents have told us they wanted.
  • Starting January 10, 2017, you can apply for an emergency loan to assist you with your fee payment.
  • Clear any holds so that you are officially registered and able to access campus services.
  • Be sure to read your Berkeley email and monitor CalCentral to stay informed of your payments and enrollment status.

 

Why was this policy created? How does it benefit students?

The Cancel for Non-Payment policy is intended to encourage students to enroll and pay their tuition and fees on a timely basis. CNP also allows students with outstanding financial obligations an opportunity to resolve those before instruction starts, rather than while attending classes or waiting for spaces to open up in the classes they need, so they can instead focus more completely on their studies.

Additionally, CNP will ensure students have access to essential campus resources and other support services, from the very first day of instruction.

CNP's new pre-instruction deadline will also allow the university to effectively manage enrollment, resulting in maximum access for students to available classes.

Historically, some students enrolled in classes and neglected to drop those classes even if they were not planning or able to attend for the term. As a result, other students would need to wait until the third, fourth or fifth week of the term for a seat that might have been available much earlier. The late dropping and adding was distracting to students and created administrative challenges for students, faculty, and staff. CNP helps avoid this.

 

How is this policy new?

Students have always had to pay a minimum amount in order to be officially registered and gain access to essential campus resources and other support services, for example access to Rec Sports or Class Passes for AC Transit. However, this is the first time they may be temporarily dropped from a class if they don't pay the minimum amount.

Also, students now have the option of paying fees by credit card through CalCentral (with a 2.75% fee which covers the cost of the service provider), an option that students and parents have requested.

What do I need to do?

It’s important to keep an eye on your student billing account and ensure tuition and fees are paid in a timely manner.

In late July, students who are enrolled in classes will be billed for their tuition and fees. At that time, you may view what tuition and fees you owe within the My Finances section of CalCentral.

It is your responsibility to check and confirm that payment for the required tuition and fees has been received by the deadline. Students can verify that information via their CalCentral account.

What is the typical payment amount?

Spring 2017 Tuition and Fee* Amounts (Tentative) due the Friday preceding instruction (January 9, 2017):

 

STUDENT TYPE TUITION & FEES* TUITION & FEE PAYMENT PLAN (FPP)**
Undergraduates (Residents) $6,754.25 $1,350.85
Undergraduates (Nonresidents) $20,095.25 $4,019.05
Graduates (Residents) $6,754.25 $1,350.85
Graduates (Nonresidents) $14,305.25 $2,681.05
Professional Degree Programs Varies by program Varies by program

 

*Does NOT include document management, course materials, or SHIP fees. Please note: information is subject to change.

**The Tuition and Fee Payment Plan allows students to pay fees in five monthly installments. To enroll, go to My Finances in CalCentral.

What are my payment options?

You may pay your tuition and fees via:

  • Financial aid awards, scholarships, fee remission*, fellowship awards*
  • CalCentral:
    • Using a credit card (2.75% fee)
    • Through e-check (no fee)
    • International funds transfer (foreign currency)
  • Paper check by mail
  • Emergency loan**

For more on payment options, visit the Student Billing Services website.

*Graduate students: If you are expecting a fee remission to pay a portion or all of your tuition and fees, check with the hiring department to determine when your fee remission will credit your account. If you are expecting a fellowship award to pay your tuition and fees, contact your departmental graduate advisor to ensure payment is in process.

**The maximum co-payable emergency loan available for registration is $1,360 for all students. Students requiring additional funding beyond the co-payable maximum are encouraged to secure alternate sources of funding to meet the minimum amount due in advance of the payment deadline. Visit the Financial Aid and Scholarships Office website for more information.

What if I am relying on financial aid to pay my tuition and fees?

Spring 2017 financial aid will be released to eligible students beginning January 9, 2017. You can monitor your aid disbursements in the My Finances section of CalCentral.

For students who receive financial aid (the majority of our students do) their aid will cover their minimum payment. If sufficient aid is ready to disburse and will cover at least 20 percent of your tuition and fees by the payment deadline, you will not be subject to Cancel for Non-Payment and will receive a corresponding alert in CalCentral.

Additionally, students with extenuating circumstances can have a protective flag placed on their status. The proactive flag, which students will be able to see indicated on CalCentral as ‘Exception to Cancel for Non-Payment’, will ensure that class enrollments are protected. Staff are working to identify those students, and students are encouraged to reach out to Cal Student Central.

You are encouraged to review the Messages and Tasks in the My Finances section of CalCentral for required documents or additional information needed to complete your financial aid file and to ensure a timely disbursement of aid.

What happens if I do not pay at least 20 percent of my tuition and fees by the deadline?

Prior to the deadline, you will see reminder alerts within your CalCentral portal informing you that you are subject to Cancel for Non-Payment. If applicable, you will be notified via CalCentral and email that your enrollment has been canceled. If your enrollment is canceled, you will be dropped from all of your classes, and tuition and fees will be de-assessed from your billing account.

What do I do if my enrollment has been canceled for non-payment?

Please take immediate action to pay your bill, as tuition and fees will be reassessed and payment will be due the following day. You should also resolve all holds in order to be officially registered. Please note — If you are enrolled on or after the first day of instruction, you will be held to the withdrawal refund schedule.

Does the policy apply to graduate students?

  • Due to the unique nature of their programs and funding sources, graduate students will not be dropped from their classes unless they fail to pay the required 20% five weeks after the first day of instruction. ($1,350.85 for Residents and $4,019.05 for Nonresidents. Students in professional degree programs must also pay 20% of their Professional Degree Supplemental Tuition and/or any additional program fees. The amount varies by program for professional degree programs.)
     

  • Nevertheless, fee payments are due on January 13 and graduate students may not have full access to all of their campus services and may incur late fees, if they do not meet the fee payment deadline.

What do I do if I need help or have questions?

  • Students should check their email and CalCentral for alerts and messages.
  • Undergraduates can also reach out to Cal Student Central.
  • Graduate students may contact their department advisor for assistance.