Submitting Midterm Deficient Grades

Submitting Midterm Deficient Grades

What are Midterm Deficient Grades?
Quick Guide
Deadlines for Submitting Midterm Deficient Grades
Delegating Proxies
Help

What are Midterm Deficient Grades?
Instructors are required to submit midterm status grades for any undergraduate student who at the end of the 8th week in the semester is earning a deficient grade of D+, D, D–, F, or NP for the class.

Deficient grades are reported to students themselves and are made available to their advisers for the purpose of helping those students in danger of failing to get back on track. Midterm deficient grades are not recorded on the student's official transcript.

Quick Guide

FALL 2019

  • October 14, 2019: Midterm grade rosters available

  • October 26, 2019 (11:59 PM PST): Deadline to enter midterm deficient grades*

​* Due to scheduling changes caused by PG&E's October power outages, the deadline for submitting mid-term grades has been extended to Saturday, October 26.

SPRING 2020

  • March 09, 2020: Midterm grade roster available

  • March 17, 2020 (9:00 AM PST): Deadline to enter midterm deficient grades

  • May 20, 2020: Grades due

SUMMER 2020

  • June 29, 2020: Grading rosters are available in CalCentral for all sessions

  • July 3, 2020 First 6-week session ends

  • July 8, 2020: Grades due for first 6-week session  

  • August 14, 2020: Summer term ends

  • August 19, 2020: Final grade submission deadline for all other sessions

Delegating Proxies
As an instructor you may delegate authority for entering (but not approving) grades to a GSI, a head GSI or a departmental staff member. This is a two-step process. 

  1. Add the Proxy to the Instructor/Adviser Table: Before proxies may be assigned to enter grades for a given class, they must be added to the Instructor/Adviser Table in the new system. If the proxy is a GSI, they are already in this table. If the proxy is a department staff member, they need to be added to the table by the Registrar’s Office. This is a one-time action. Please send requests to egrades@berkeley.edu. 
  2. Add the Proxy to the Class: Once the person being assigned proxy power is added to the Instructor/Adviser table, they are ready to be attached to a class. The departmental class scheduler needs to assign the 5-PROXY code to the instructor's choice. Those who are assigned the 5-PROXY code, may enter grades on behalf of the instructor in the primary section, but they may not approve them. 

Help
We are available by email at egrades@berkeley.edu, by phone at 510-642-5042 or in person in the Office of the Registrar at 124 Sproul Hall.