Your Name on Records & Rosters

As a student, you will be able to designate a preferred name, which is:

  • a name that you can designate to be used on certain University-related records or documents in place of your legal name
  • a name that you wish to be known or identified by in the classroom (and elsewhere on campus)
  • different from your legal name

As long as the use of this preferred name is not for the purposes of misrepresentation, UC Berkeley acknowledges that a “preferred name” may be used where possible on certain University records.

If you have other questions about the policy, or would like to talk with someone to find out if designating a preferred name would meet your needs, please Open a Case at Cal Student Central.

How Do I...?

Designate a Preferred Name

You may designate a first and/or middle preferred name. Your legal last name (surname) will remain unchanged and will be included in your preferred name.

Preferred names are limited to alphabetical characters, a hyphen (-) and a space. Generally, you can set a preferred name to any name, but UC Berkeley reserves the right to delete a preferred name if it is used inappropriately, such as misrepresentation or fraud; such usage will also subject the student to disciplinary action in accordance with University policy.

Use a Preferred Name (Where Will It Appear)

Initially preferred names will be used on course rosters and waiting lists for use by instructors and departments, and in the campus directory. Preferred names also will be used on the Cal 1 Card.

Preferred names will not be used in cases where the legal name is required, including, but not limited to, financial aid documents, official transcripts, diplomas, payroll records, and federal immigration documents. In some cases, if you use a preferred name, it might be necessary to clarify that your preferred name is different from your legal name.

Also, as the campus is engaged in several projects involving student information systems, some systems may not be able to accommodate the preferred name until a later period.

Change My Preferred Name

You are allowed only one preferred name selection during your entire career at  UC Berkeley. You are welcome to change it back to your official name of record, but you may not select a different preferred name.

Remove My Preferred Name

If you have designated a preferred name and later decide that you would prefer to use your legal name on all student records, go to the Preferred Name page in CalCentral and follow the instructions.

Change (or Correct) My Legal Name

You can change your legal name on University records by completing and submitting the Office of the Registrar Petition for Name Change. You will need to present official documentation that your name was legally changed.