What are Midterm Deficient Grades?
Quick Guide / Deadlines for Submitting Midterm Deficient Grades
Delegating Proxies

What are Midterm Deficient Grades?
Instructors are required to submit midterm status grades for any undergraduate student who at the end of the 8th week in the semester is earning a deficient grade of D+, D, D–, F, or NP for the class.

Deficient grades are reported to students themselves and are made available to their advisers for the purpose of helping those students in danger of failing to get back on track. Midterm deficient grades are not recorded on the student’s official transcript.

Quick Guide

Fall 2023

  • September 25, 2023: Midterm grade rosters available

  • October 17, 2023: (11:59PM): Deadline to enter midterm deficient grades

Spring 2024

  • February 19, 2024: Midterm grade roster available

  • March 12, 2024 (11:59PM): Deadline to enter midterm deficient grades

Delegating Proxies
As an instructor you may delegate authority for entering (but not approving) grades to a GSI, a head GSI or a departmental staff member. This is a two-step process.

  1. Add the Proxy to the Instructor/Adviser Table: Before proxies may be assigned to enter grades for a given class, they must be added to the Instructor/Adviser Table in the new system. If the proxy is a GSI, they are already in this table. If the proxy is a department staff member, they need to be added to the table by the Registrar’s Office. This is a one-time action. Please send requests to egrades@berkeley.edu.
  2. Add the Proxy to the Class: Once the person being assigned proxy power is added to the Instructor/Adviser table, they are ready to be attached to a class. The departmental class scheduler needs to assign the 5-PROXY code to the instructor’s choice. Those who are assigned the 5-PROXY code, may enter grades on behalf of the instructor in the primary section, but they may not approve them.

We are available by email at egrades@berkeley.edu, by phone at 510-642-5042 or in person in the Office of the Registrar at 124 Sproul Hall.