Separate reservation requests must be made for dates in Month 1 and for dates in Months 2-4 as two distinct time periods, with no overlapping occurrences between the two. Details can be found in the Faculty/Staff Reservation Updates.
Reservation Procedures for Faculty and Staff
Who is Eligible to Reserve a General Assignment Classroom?
Faculty and staff in academic and administrative departments are eligible to reserve General Assignment (GA) classrooms. Eligible parties may submit requests for university functions via 25Live.
Non-affiliated entities are not allowed to reserve classroom space and departments may not sponsor or host events that are not relevant to the purpose and mission of the requesting academic department. Non-affiliated entities may wish to contact Event Services or check for Alternative Spaces/Facilities to host their events.
- General Assignment (GA) classrooms on campus may be reserved for authorized university activities and programs in accordance with existing university policies, campus regulations, and any specific restrictions.
- Any non-academic use of GA classrooms must not significantly interfere with official university functions or unreasonably disrupt normal operations of the campus.
- Non-academic use of GA classrooms must be for authorized activities that have a direct programmatic relationship to the purpose of the university department.
Please note: The Office of the Registrar is unable to provide or bring in additional furniture and equipment into General Assignment classroom spaces. Please contact ASUC Event Services or Educational Technology Services (ETS) to inquire about renting additional items.
The scheduling system 25Live may be used to submit requests for:
- Review sessions
- Midterm exams
- DSP proctoring space accommodations
- Department meetings
- Film screenings
- Outreach programs
Important Deadlines and Policies
- Weekday requests must be submitted at least three business days prior to the start of the event.
- Weeks 1–4 of Fall/Spring instruction: classrooms are not available for one-time reservations before 8 p.m. on weekdays.
- Weeks 5–15 of Fall/Spring instruction: one-time reservations before 8 p.m. on weekdays are put on hold until Week 5. Check the Academic Calendar for specific dates.
- Summer Session A to the beginning of Session D: Classrooms are not available for one-time reservations before 5 p.m. on weekdays. Check the Academic Calendar for specific dates.
- Final exams and DeCals must be scheduled by the department scheduler.
If you have any questions, please submit them using this form. If you are inquiring about a specific request, please include the event confirmation ID (e.g. 2021-AABBCC) in the subject line and in the email body.
- General Assignment Classrooms Hours
Most general assignment classrooms are available Monday-Friday 8am to 10pm. Building hours may vary from the standard classroom hours.
The University is not open on Saturday and Sundays or on University holidays, however, designated buildings can be reserved on the weekends.
- First Four Weeks of Instruction - No One-Time Reservations Allowed
During the first four weeks of instruction, classrooms are not available for one-time reservations between 8:00 a.m. and 8:00 p.m., Monday through Friday due to scheduling academic class changes.
- Weekend Reservations (no fees)
Social Sciences Building classrooms (and other selected classrooms) are available on weekends for one-time reservations (i.e. one room of 75-seat capacity or less, for six hours or less). Requests for these reservations need to be submitted in 25Live before 11:59 pm on the Tuesday previous to the weekend being requested. All other building and classroom locations on campus are closed on weekends.
All other requests for weekend space (i.e. longer than 6 hours, needing more than one room, or more than 75 people) are Paid Weekend Events.
- Classroom Reservations During Summer Sessions
Weekday reservations during summer sessions before 5pm are not available until summer session D. Up until that date, we are still scheduling classrooms and class changes for the five summer sessions. Please see the summer session website for specific dates.
It is recommended that you look to alternative campus event spaces if you have an event that needs long lead times in planning.
- Cancelling/Changing Classroom Reservations
Please use the Classroom Reservations form for cancellations or changes.
- General Assignment Classroom Use Policies
Please be advised the following are NOT allowed in GA Classrooms:
- Amplified sound
- Noise that can be heard outside the classroom
- Exceeding seating capacity
- Removing furniture from classroom or not returning it to posted diagram placement after event
- Obstructing windows, doors or exits
- Adhering anything to walls, windows, doors or floors (flyers/advertising only allowed on bulletin boards)
- Occupying classrooms beyond reserved time
- Using registration tables in halls or lobbies without prior building manager/fire marshal approval
- Alternative spaces
Visit the UC Berkeley Events website for alternative Campus Event Facilities.